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Becoming a Substitute Teacher

To substitute teach in ROE #45 you will need to hold a valid Professional Educator License (PEL), Substitute Teacher License (SUB) or a Short-Term Substitute Teacher License (STS).  
          - If you hold a Professional Educator License (PEL) you do not need a Substitute Teacher License (SUB). Please skip ahead to step 2.
             -The SUB License requires a bachelor's degree from a regionally accredited 4 year institution. It  is valid for 5 years and is renewable.  
             - The STS License requires an associate's degree or 60 college credit hours from a regionally accredited college.  It is valid until June 30, 2028, and at this time is not renewable. 

STEP 1:  Obtain a Substitute Teacher License from the State of Illinois (SUB or STS)
If you already hold a valid PEL, skip ahead to step 2.

          - Submit an online application on the Illinois State Board of Education ELIS site.  There is a $50 application fee for the Substitute Teacher License                     and a $25 application fee for the Short Term Sub License.
                  If you do not already have an ELIS (Educator License Information System) account:
                                  - Go to the Illinois State Board of Education ELIS  Log in page  
                                  - Click CLICK HERE FOR  FIRST TIME ACCESS TO THE ELIS SYSTEM.  This will direct you to create an IWAS for
                                    Educators account to access ELIS and view your credentials.  After creating your account, you will be able to log in to ELIS                                               anytime to access your information.
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          - Send official college transcripts to the ROE at [email protected] (to be considered official, the transcripts have to be emailed directly from the                   college to the ROE)or via mail in a sealed envelope from the college to: 
​                 Regional Office of Education #45
                      ATTN: Licensure
                      134 N. Main Street
                      Red Bud, Illinois 62278

STEP 2:  Register your License with Region #45 (SUB, PEL or STS)
Upon issuance of the License by Illinois State Board of Education, your license must be registered with the our #45 region.  This can be done once your License is Issued on your ELIS account and no longer Pending Review.  There is a $60 fee to register your License.

          - In your ELIS account, select the Registration tab.  

          - Choose Region 45 Monroe-Randolph.
                      - There is a $60 registration fee for new SUB licenses. There is no registration fee for STS licenses. 
                If your License is already registered with another region, you will not need to pay an additional fee to register with ROE #45.

STEP 3:  Obtain Monroe-Randolph Substitute Authorization for the Master Substitute Teacher List (SUB or STS)
To be placed on the Master Substitute Teacher List for Monroe-Randolph Counties, complete the following steps and submit the required materials to the ROE #45:

          - Complete the following forms and bring with you to the Fingerprint Background Check appointment, email to [email protected], prior to your appointment.
                        1. Fingerprint Authorization @ Release for Substitute Teachers
                        2. Physician's Verification of Good Heath (include Physician Verification & TB Test)
                        3. ISBE Applicant Disclosure Form (new as of July 1, 2023)
                        4. ISBE Applicant Release Form for Employers (new as of July 1, 2023)
IMPORTANT NOTE: Please complete sections 2, 3, and 4, marked "to be completed by Applicant" only. The ROE will send the form to the former employer for them to complete their part. Please fill out a separate form for each employer. A form needs to be completed for every employer, going back all the way to when you first started working, where you had direct contact with children or students. This includes any retail or fast food employment. 

          -  Once ALL the above forms are completed, call ROE #45 office to make an appointment to have the Fingerprint Background Check completed at the ROE #45 office in Red Bud.
                             - There is a $50 fingerprinting fee due to ROE #45 at the time of appointment and the process will take approximately 15 minutes.  Cash, check, card is accepted. 
                                Call 618-473-8945 to schedule appointment.  

             Access all forms here.  Only originals will be accepted, no photocopies.
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          - Submit payment to be added to the ROE #45 Master Substitute Teacher List. Payment is due at the time of the Fingerprint
​             Background Check.  Cost is $5 per year remaining in your License cycle.  (The fee for a newly issued license of five years is $25.)
                        - This fee can be combined with the $50 Fingerprint Background Check fee.
                        - The Master Substitute Teacher List is distributed to all Monroe-Randolph public school districts and contain applicant's contact information and status as a qualified substitute teacher. 

To Renew Monroe-Randolph Substitute Authorization: (To be done at time of ELIS License renewal)
          - The Substitute Authorization will be vail through the registration period of the license and will be renewed upon successful renewal of your license. You will be required to submit the Substitute Authorization Certificate registration fee after renewing your license for next cycle. 

If you have any questions about the process or your application, call the ROE office at 618-473-8945 or email Nicole at [email protected]t. 

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