Becoming a Substitute Teacher
To substitute teach in ROE #45 you will need to hold a valid Professional Educator License (PEL), Substitute Teacher License (SUB) or a Short-Term Substitute Teacher License (STS).
- If you hold a Professional Educator License (PEL) you do not need a Substitute Teacher License (SUB). Please skip ahead to step 2.
- The SUB License is valid for 5 years and is renewable. A bachelor's degree from a regionally accredited 4-year institution is required for a SUB License.
- The STS License requires an associate's degree or 60 college credit hours from a regionally accredited college. It is valid until June 30, 2023, and at this time is not renewable.
- If you hold a Professional Educator License (PEL) you do not need a Substitute Teacher License (SUB). Please skip ahead to step 2.
- The SUB License is valid for 5 years and is renewable. A bachelor's degree from a regionally accredited 4-year institution is required for a SUB License.
- The STS License requires an associate's degree or 60 college credit hours from a regionally accredited college. It is valid until June 30, 2023, and at this time is not renewable.
STEP 1: Obtain a Substitute Teacher License from the State of Illinois (SUB or STS)
If you already hold a valid PEL, skip ahead to step 2.
- Submit an online application on the Illinois State Board of Education ELIS site. There is a $50 application fee for the Substitute Teacher License and a $25 application fee for the Short Term Sub License.
If you do not already have an ELIS (Educator License Information System) account:
- Go to the Illinois State Board of Education ELIS Log in page
- Click CLICK HERE FOR FIRST TIME ACCESS TO THE ELIS SYSTEM. This will direct you to create an IWAS for
Educators account to access ELIS and view your credentials. After creating your account, you will be able to log in to ELIS anytime to access your
information.
- Send official college transcripts* to the ROE at nkoch@roe45.net or mail to:
Regional Office of Education #45
107 East Mill Street
Waterloo, Illinois 62298
*College transcripts:
- If emailed, all transcripts need to come directly to the ROE from the University or a Clearinghouse designated by the respective University.
- If mailed, all transcripts must be in a sealed envelope directly from the University.
If you already hold a valid PEL, skip ahead to step 2.
- Submit an online application on the Illinois State Board of Education ELIS site. There is a $50 application fee for the Substitute Teacher License and a $25 application fee for the Short Term Sub License.
If you do not already have an ELIS (Educator License Information System) account:
- Go to the Illinois State Board of Education ELIS Log in page
- Click CLICK HERE FOR FIRST TIME ACCESS TO THE ELIS SYSTEM. This will direct you to create an IWAS for
Educators account to access ELIS and view your credentials. After creating your account, you will be able to log in to ELIS anytime to access your
information.
- Send official college transcripts* to the ROE at nkoch@roe45.net or mail to:
Regional Office of Education #45
107 East Mill Street
Waterloo, Illinois 62298
*College transcripts:
- If emailed, all transcripts need to come directly to the ROE from the University or a Clearinghouse designated by the respective University.
- If mailed, all transcripts must be in a sealed envelope directly from the University.
STEP 2: Register your License with Region #45 (SUB, PEL or STS)
Upon issuance of the License by Illinois State Board of Education, your license must be registered with the our #45 region. This can be done once your License is Issued on your ELIS account and no longer Pending Review. There is a $60 fee to register your License.
- In your ELIS account, select the Registration tab.
- Choose Region 45 Monroe-Randolph. There is a $60 registration fee for new SUB licenses. There is no registration fee for STS licenses.
If your License is already registered with another region, you will not need to pay an additional fee to register with region #45.
Upon issuance of the License by Illinois State Board of Education, your license must be registered with the our #45 region. This can be done once your License is Issued on your ELIS account and no longer Pending Review. There is a $60 fee to register your License.
- In your ELIS account, select the Registration tab.
- Choose Region 45 Monroe-Randolph. There is a $60 registration fee for new SUB licenses. There is no registration fee for STS licenses.
If your License is already registered with another region, you will not need to pay an additional fee to register with region #45.
STEP 3: Obtain Monroe-Randolph Substitute Authorization for the Master Substitute Teacher List (SUB or STS)
To be placed on the Master Substitute Teacher List for Monroe-Randolph Counties, complete the following steps and submit the required materials to the ROE #45:
- Make an appointment to have the Fingerprint Background Check completed at the ROE #45 office.
There is a $50 fee due at the time of appointment and the process will take approximately 15 minutes. Cash or check is accepted.
Call 618-939-5650 to schedule.
- Complete the following forms and bring with you to the Fingerprint Background Check appointment:
1. Fingerprint Authorization & Release for Substitute Teachers
2. Physician's Verification of Good Health and TB Test
3. Proof of COVID-19 vaccination (a CDC COVID-19 vaccination record card or photograph of the card; documentation of vaccination from a health care provider or electronic health record; or state immunization records) – If you are unable to provide proof of COVID-19 vaccination, then you will be required to be tested for COVID-19 weekly in order to sub.
Access all forms here. Only originals will be accepted, no photocopies.
- Submit payment to be added to the ROE #45 Master Substitute Teacher List. Payment is due at the time of the Fingerprint
Background Check. Cost is $5 per year remaining in your License cycle. (The fee for a newly issued license of five years is $25.)
To be placed on the Master Substitute Teacher List for Monroe-Randolph Counties, complete the following steps and submit the required materials to the ROE #45:
- Make an appointment to have the Fingerprint Background Check completed at the ROE #45 office.
There is a $50 fee due at the time of appointment and the process will take approximately 15 minutes. Cash or check is accepted.
Call 618-939-5650 to schedule.
- Complete the following forms and bring with you to the Fingerprint Background Check appointment:
1. Fingerprint Authorization & Release for Substitute Teachers
2. Physician's Verification of Good Health and TB Test
3. Proof of COVID-19 vaccination (a CDC COVID-19 vaccination record card or photograph of the card; documentation of vaccination from a health care provider or electronic health record; or state immunization records) – If you are unable to provide proof of COVID-19 vaccination, then you will be required to be tested for COVID-19 weekly in order to sub.
Access all forms here. Only originals will be accepted, no photocopies.
- Submit payment to be added to the ROE #45 Master Substitute Teacher List. Payment is due at the time of the Fingerprint
Background Check. Cost is $5 per year remaining in your License cycle. (The fee for a newly issued license of five years is $25.)
